Company Secretarial Officer

What is expected of you?

• Support the Company Secretarial Manager in delivering company secretarial and corporate governance services to a portfolio of local and international clients
• Act as a primary point of contact for assigned clients, ensuring professional communication and excellent client service
• Maintain statutory registers and corporate records, ensuring compliance with the Maltese Companies Act and regulatory requirements
• Prepare board and shareholder documentation, including agendas, board packs, minutes, resolutions, notices, and proxies
• Coordinate Board and Shareholder meetings, ensuring statutory and constitutional requirements are met
• Assist with company incorporations, restructurings, share transfers, share allotments, constitutional amendments, dissolutions, and liquidations
• Prepare and submit statutory filings with the Malta Business Registry (MBR), including annual returns and prescribed forms, while supporting interactions with the MFSA and other regulatory authorities
• Support client onboarding and ongoing KYC/AML processes by collecting and maintaining accurate corporate documentation
• Monitor statutory deadlines to ensure all filings and corporate obligations are completed accurately and within the required timeframes
• Provide governance support, identify potential compliance risks, and maintain confidentiality and professional integrity in all client matters
• Keep up to date with legislative and regulatory developments affecting corporate services and contribute to continuous improvement within the Company Secretarial function

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What do you need to bring?

• Previous experience in a Company Secretarial, Corporate Services, Legal, or Corporate Administration role
• Good knowledge of the Maltese Companies Act and corporate governance principles
• Experience preparing and submitting statutory filings with the Malta Business Registry (MBR)
• Familiarity with MFSA regulations and CSP regulatory requirements would be considered an asset
• Experience supporting company incorporations, corporate restructurings, and maintaining statutory registers
• Understanding of KYC/AML requirements within a Corporate Services environment
• Excellent organisational skills with strong attention to detail and the ability to manage multiple deadlines
• Strong communication and interpersonal skills with a client-focused approach
• Proficiency in Microsoft Office applications
• Excellent written and spoken English. Maltese would be considered an asset

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What's in it for you?

• Join a reputable and growing Corporate Services Provider with a strong presence in the Maltese market
• Work closely with experienced Company Secretarial and Corporate Services professionals
• Gain exposure to a diverse portfolio of local and international clients across multiple industries
• Opportunity to further develop your expertise in corporate governance, regulatory compliance, and Maltese company law
• Ongoing training and professional development to support your long-term career progression
• Collaborative and supportive working environment
• Parking provided
• Excellent opportunity to build a long-term career within the Corporate Services sector

If you meet the above requirements and are looking to take the next step in your Company Secretarial career, we'd love to hear from you!