Front Office Administrator

What is expected of you?

• Welcome clients and visitors, ensuring a professional and friendly first impression
• Manage the day-to-day operations of the reception area and front office
• Coordinate meeting room bookings and ensure meeting rooms are prepared and fully stocked for internal and client meetings
• Support employees with scheduling appointments and general administrative requirements
• Manage office supplies, stationery, kitchen consumables, and liaise with suppliers to maintain adequate stock levels
• Coordinate travel arrangements, conference registrations, training sessions, restaurant reservations, and lunch orders
• Maintain accurate records and update information within the company's internal database
• Handle incoming and outgoing mail, courier services, and general correspondence
• Provide administrative and clerical support to the HR and Marketing teams when required
• Coordinate the maintenance of office equipment and health and safety equipment
• Liaise professionally with suppliers, clients, and internal stakeholders
• Support the wider business with additional administrative duties as required

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What are you expected to bring?

• Previous experience in a Front Office, Reception, or Administrative role
• Strong working knowledge of Microsoft Word and Outlook, with basic knowledge of Microsoft Excel
• Excellent written and verbal communication skills in English
• Additional language skills will be considered an asset
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills with a customer-focused approach
• Professional presentation and a positive, proactive attitude
• High attention to detail and strong problem-solving abilities
• Ability to work independently while collaborating effectively within a team
• Creative thinking and content writing skills will be considered an advantage

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What's in it for you?

• Competitive salary package commensurate with your knowledge and experience
• Performance-based bonus
• On-the-job training and mentoring from experienced industry professionals
• Opportunities to attend industry events and expand your professional network
• Early finish on Fridays at 2:00 PM for longer weekends
• A supportive and family-oriented working culture
• Regular team-building activities and departmental events
• Study leave to support your professional development
• Professional sponsorship opportunities
• Subsidised private health insurance
• Free parking
• Access to a range of corporate discounts and exclusive offers across Malta
• Clear career progression opportunities within a well-established and growing organisation

If you are a highly organised professional with a passion for delivering outstanding customer service and enjoy working in a fast-paced office environment, we would love to hear from you. Apply today and take the next step in your career.