Corporate Services Executive

About the Role

This is an excellent opportunity for an organised and proactive professional looking to further develop their career within the corporate services sector. Working with a diverse portfolio of local and international clients, you will play a key role in delivering high-quality corporate administration services while ensuring compliance with Maltese regulatory requirements. Reporting directly to the Corporate Services Manager, the successful candidate will be responsible for managing a portfolio of clients, maintaining strong client relationships, and handling a wide range of corporate actions, company secretarial matters, and day-to-day administration.

What is expected of you?

• Manage a portfolio of corporate clients and handle their day-to-day company administration requirements
• Handle and coordinate corporate actions, including share transfers, share allotments and issuance, changes in share capital, directors, company secretary, and registered office
• Prepare corporate documentation, including board and shareholder resolutions and other documents relating to corporate actions
• Prepare and submit statutory filings with the Malta Business Registry
• Attend board meetings and prepare accurate minutes
• Coordinate the opening and closing of bank accounts and liaise regularly with banking institutions
• Maintain statutory registers and company records in accordance with the Companies Act (Chapter 386 of the Laws of Malta)
• Liaise with lawyers, accountants, auditors, banks, and other service providers on behalf of clients
• Communicate with the Malta Business Registry and other regulatory authorities
• Collect, verify, and maintain due diligence documentation in accordance with Know Your Client (KYC) procedures
• Ensure ongoing monitoring and compliance requirements for client portfolios remain up to date
• Maintain accurate and updated records within internal systems and databases
• Deliver high-quality services within agreed deadlines and service level agreements
• Build and maintain strong client relationships, keeping clients informed of relevant industry developments

What are you expected to bring?

• A minimum of 2 years of hands-on experience in a similar role, ideally within the corporate services sector, with relevant experience in legal or financial services also considered
• Relevant qualifications in a related field, with tertiary education preferred
• Excellent written and spoken English
• Strong organisational and time management skills, with the ability to manage multiple clients and competing priorities
• Excellent communication and interpersonal skills
• An assertive, proactive, and hands-on approach with a strong commitment to quality service delivery
• Ability to work independently, perform under pressure, multitask, and meet tight deadlines
• Strong attention to detail and a high level of accuracy
• Proficiency in Microsoft Office applications

What's in it for you?

• Competitive salary package commensurate with your knowledge and experience
• Performance-based bonus
• Hybrid working model
• Flexible working hours
• Early finish on Fridays at 2:00 PM for longer weekends
• A supportive and family-oriented working culture
• Subsidised private health insurance
• Free parking
• Opportunities to attend industry events
• Regular team-building activities and departmental events
• Access to a range of corporate discounts and exclusive offers across Malta
• Study leave to support your professional development
• Professional sponsorship opportunities
• On-the-job training and mentoring from experienced industry professionals
• Clear career progression opportunities within a well-established and growing organisation