Personal Assistant to the CEO

About the Role

Our client is seeking a proactive, highly organised, and discreet Personal Assistant to the CEO to provide seamless day-to-day support while ensuring priorities, communications, and commitments are managed efficiently. This is an excellent opportunity for a resourceful professional looking to gain broad exposure across the business, work closely with senior leadership, and grow alongside the organisation.

What is expected of you?

• Manage the CEO's inbox, diary, meetings, appointments, and daily schedule
• Act as a key point of contact for internal teams, clients, and external stakeholders
• Prepare meeting agendas, record accurate minutes, and follow up on agreed actions
• Handle confidential and sensitive information with the highest level of discretion
• Maintain organised records, files, correspondence, and documentation
• Assist with drafting documents, presentations, reports, and other business materials
• Accompany the CEO during internal management, client, and project meetings
• Help maintain alignment across different business areas and priorities
• Coordinate with departments and follow up on progress, deadlines, and agreed actions
• Provide flexible day-to-day support, adapting quickly to evolving business needs

What are you expected to bring?

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar senior-level support role
• A proactive and solutions-oriented approach with the ability to anticipate needs
• Excellent organisational and time-management skills
• The ability to manage competing priorities effectively in a fast-paced environment
• Strong written and verbal communication skills
• Confidence when communicating with internal teams, clients, and senior stakeholders
• Excellent attention to detail and a high level of accuracy
• Professionalism, reliability, and discretion when handling confidential information
• Proficiency in Microsoft Office and general business administration tools
• Previous experience within the building services industry would be considered an asset

What's in it for you?

• Direct exposure to senior leadership and strategic business decision-making
• Broad involvement across different departments, projects, and business activities
• Opportunities for professional development and increased responsibility
• A varied position where no two days are the same
• A supportive and collaborative working environment
• The opportunity to build strong relationships with senior stakeholders and industry professionals
• A stable, long-term career opportunity within a growing organisation
• A competitive remuneration package aligned with experience