Talent Acquisition Executive

About the Role

Our client, an established provider of business and commercial services, is seeking a proactive and commercially aware Talent Acquisition Executive to join their Human Resources team. Reporting to the Senior Manager – Human Resources, you will focus on headhunting and direct sourcing, engaging professionals who match the organisation's recruitment needs. You will also develop recruitment partnerships, support candidate assessments and coordinate the recruitment process through to offer stage.

What is expected of you?

• Build a strong understanding of the organisation's services, culture and recruitment needs to identify suitable talent
• Work closely with hiring managers to define candidate profiles, understand role requirements and prioritise sourcing activity
• Proactively headhunt candidates through LinkedIn, professional networks, industry research, referrals and other relevant channels, with a particular focus on passive talent
• Map talent pools and build relationships with prospective candidates for current and future opportunities
• Prepare tailored outreach messages and maintain consistent follow-up with potential candidates
• Research recruitment channels and partnerships, including job boards, recruitment agencies and advertising platforms, negotiating proposed packages for approval within agreed budgets
• Develop relationships with universities, educational institutions, professional bodies and student organisations to strengthen talent pipelines
• Collaborate with Marketing on recruitment campaigns, targeted advertising and social media content to enhance employer visibility
• Conduct screening calls to assess candidates' suitability, salary expectations and availability, preparing clear summaries of strengths and potential gaps
• Coordinate and participate in first-stage interviews, gather structured feedback and contribute to shortlisting decisions
• Maintain timely, professional and engaging communication with candidates throughout the recruitment process
• Coordinate job offers with the Senior Manager – Human Resources and draft employment contracts
• Keep accurate recruitment records within the applicant tracking system, ensuring confidentiality, data integrity and compliance with relevant policies and requirements
• Prepare reports on vacancies, sourcing activity, candidate pipelines, interview outcomes, time-to-fill, source-of-hire and recruitment expenditure
• Evaluate recruitment channels and campaigns, recommending improvements to direct hiring, recruitment workflows and the candidate experience
• Support other recruitment and HR initiatives relevant to the role

What are you expected to bring?

• A minimum of two years' experience in recruitment, talent acquisition or headhunting within an agency or in-house environment
• Proven experience identifying, approaching and engaging passive candidates through direct sourcing
• A qualification in Human Resources, Business Management, Marketing or a related field would be considered an asset
• Experience recruiting within corporate services, financial services, legal, accounting or other professional services sectors would be considered an asset
• Proficiency in LinkedIn sourcing tools and Microsoft Office
• Experience using job boards, an applicant tracking system and maintaining recruitment data would be considered an asset
• Strong commercial awareness and the ability to translate hiring requirements into targeted sourcing strategies
• Confidence conducting screening calls, participating in interviews and preparing objective candidate summaries
• Strong relationship-building and negotiation skills
• Excellent written and verbal communication skills in English
• Strong organisational skills and attention to detail, with the ability to manage multiple vacancies and maintain consistent follow-through
• Sound judgement, discretion and an understanding of confidentiality, data protection and fair recruitment practices

What's in it for you?

• An attractive remuneration package and progression plan reflecting your knowledge and experience
• Performance bonus
• Hybrid working and flexible hours
• Early finish on Fridays, with the office closing at 2pm
• Birthday leave
• A family-oriented working culture
• Health insurance and free parking
• Wellness allowance
• A shared vacation leave pot for exceptional circumstances
• Opportunities to attend industry events
• Regular team-building and departmental events
• Corporate discounts and offers across Malta
• Free mental health workshops and one-to-one sessions
• Study leave and sponsorship opportunities
• On-the-job training and mentoring from industry professionals