Team Support Administrator

Our client is on the lookout for an organised and proactive Team Support Administrator to join their growing team in Malta.
This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced professional services environment and takes pride in providing exceptional organisational support. Working closely with a Partner and the wider team, you will play a key role in ensuring the smooth day-to-day running of the department through effective coordination, communication, and administrative assistance.
The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of professionalism and confidentiality.

What is expected from you?

• Coordinate the Partner's diary, including meetings, conferences, travel arrangements, and other administrative activities
• Provide day-to-day administrative support to the Partner and wider team, ensuring the efficient running of departmental operations
• Monitor workflow and assist the team in meeting deadlines and departmental priorities
• Manage internal and external communications, including forwarding correspondence, drafting emails, and maintaining effective communication channels
• Prepare, format, proofread, and manage documents while ensuring compliance with company standards and branding guidelines
• Support billing processes by tracking client-related work, maintaining accurate time records, and assisting with invoicing requirements
• Keep the Line Manager informed of urgent and time-sensitive matters while helping to prioritise workloads
• Organise and maintain electronic and physical records in an accurate and confidential manner
• Provide general administrative assistance and undertake additional responsibilities as delegated by the Partner or Line Manager

  What are we looking for?

• A minimum of 2 years' experience in an administrative, executive support, or team support role
• Excellent written and verbal communication skills in English
• Strong organisational, planning, and time management skills
• Excellent attention to detail and the ability to manage multiple priorities simultaneously
• A proactive, positive, and team-oriented approach to work
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office applications
• O'Level standard of education, including English and Mathematics

  What's in it for you?

• Attractive remuneration package
• Health insurance
• Pension plan
• Continuous training and professional development
• Excellent career development opportunities
• Supportive, collaborative, and professional working environment

If this sounds like the right opportunity for you, we'd love to hear from you.